I’m all for identifying the 3 MITs (Most Important Tasks) for today. Everything’s important. Just pick 3 and don’t worry about it. Just get to it.
I’m also reserving time for these MITs. I have a target time block of 30-45 minutes on 1 MIT. I’ll try to set it for 9 am for myself. If I can get that done, I’ll be so (bleeping) happy.
It’s better to get something done instead of worrying about getting nothing done. I do spend a majority of my time in the
@Priority-0 tasks because that’s the way life goes. In the Pre-COVID-19 era, I had the daily work rush in with customer walk-ins and emails coming in. But I would try to reserve at least a 30 minute block to work on something. Hopefully I can pass off
@Priority-0 tasks to a colleague with the other standing that we’re helping each other. I give my colleague time to do their deep work while I take care of the load. Then he returns the favor in kind for me. I’m blessed to have great teammates.
But I do make sure I have a time block dedicated towards anything that’s not
Yeah, I’d keep them hidden and don’t even have it register on my mind during the day. I tend to move reference actions and someday/maybe outside of my task manager. Is there some way you can move these low priority items out of your task manager? As long as you keep it in one place outside, that might help reduce the load of seeing 1,435 tasks that don’t need to be there for now. You’ll be able to review them later and consider what to add back into your active system.
For my life, I had dedicated each weekday towards one of the three priority groups. Perhaps I’ll work on
@Priority-1 on Monday and then work on
@Priority-3 on Tuesday. Wednesdays will be catching up on any extra
@Priority-0 tasks that have started to accumulate since Monday. I can work on
@Priority-2 on Thursdays. Fridays is catching up on more
Each day i focused on a different group of priorities. I keep a buffer to make sure I can hit the
@Priority-0 tasks that will always pop up in email, Slack, voicemail, or walk-in customers.
I have a 9 am time block for at least 30 minutes but it can go up to 2.5 hours to work on a Big Rock or one of the priority groups. I have another 30 minute-2.5 hour time block in the afternoon to continue work on the chosen priority group or Big Rock.
As long as I can theme a day and choose which priority group to work on today, I think I’m happy.
Heck, now that we’re in shelter-in-place, I had today set for yard work. Tomorrow, I’m working on some Lynda.com self improvement courses. The day after tomorrow, I think I’m going to do some roof work. All I know is that I can switch groups if I can. There will be some days where I will just stick with one priority group for the next 2-3 days. But I try to balance the week between the different priority groups.
Plan your week. Choose the 3 themes or weekly goals. This might be your different priorities. Pick a priority to focus on for each day. It’s harder to switch between the different priority groups because it feels like I’m spreading myself thin.